Initiating The Project
(Getting Agreement on what is required)
This process is about planning the project
in detail. The key product output is the Project Initiation
Document (PID). The process addresses the following issues:
A suitable Business Case exists to
justify proceeding with the project.
Production of A Project Quality
Key resources (money, time and
people) are made available
The remaining PRINCE components,
namely Controls and Stages, Risk Management, Quality,
Configuration Management and Change Control, are thought
through and documented.
Other outputs from this process include blank
products in readiness for use - the Quality Log, the Issue
Log and the Lessons Learned Report.
The process produces one further product, a detailed
stage plan for the first stage of the project.
Planning process begins as soon as the Project Mandate arrives
and is followed whenever project and team managers need to do
PRINCE uses a product-based planning technique
that can be applied to any type of project.
Establishing what products are needed - A Product
Breakdown Structure or 'shopping list'.
Determining the sequence in which each product should be
produced - A Product Flow Diagram
Defining the form and content of each product - A Product
Product Checklist is useful to enable the Project Manager
to check key delivery dates for the products
Although the PRINCE
method is very much focused on products, it recognises that
other types of planning techniques may be used by the Project
Manager to address the detailed activity required to produce
the products, e.g Gantt charts, Activity networks, Critical
Path Analysis etc.,
process runs from the end of the start-up of the project until
its closure. It involves the Project Board monitoring via
reports and controlling through a number of decision points.
Authorising initiation agreeing the project looks
Authorising a project approval of the PID and 1st stage
Stage Boundaries checking results so far to commit more
hoc direction providing advice and guidance
Project Closure confirming project outcome is as desired
process does not cover the day to day activities of the
all of the initial planning has been completed and project
approval obtained, this process, is continuous for each
management stage of the project. It describes the monitoring
and control functions of the Project Manager in the day to day
management of the project.
Authorising work Monitoring progress Assessing
issues and change requests Reporting Taking corrective action.
The process also covers the ongoing task of risk
management and change control.
The Project Board meets
at the end of each management stage to review the work of the
stage just completed and to authorise the plans for the next
This process is closely
linked to Controlling a Stage and is all about getting
specialist products created, tested and handed over.
Team managers are responsible for various management
and quality products are created or updated during this
process, e.g. Team Plans, Checkpoint Reports, Quality Log.
process provides the Project Board with key decision points on
whether to continue with the project or not
The key objectives are.
assure the Project Board that all products planned in the
current stage have been satisfactorily completed
provide the information needed for the Project Board to
assess the continuing viability of the project.
provide the Project Board with an End Stage Report on the
current stage and a detailed Next Stage Plan for approval.
In simple terms, the Project Manager
should be thinking ahead about what needs to be done next so
that the project progresses smoothly, avoiding temporary
also gives the Project Manager the opportunity to update a
number of management products with actuals, e.g. the Project
Plan, Risk Log, Business Case and Lessons Learned Report. Any
changes in the Organisation can be addressed in this process.
purpose of this process is to execute a controlled close to
the project, either at the planned end or premature closure.
The key features are
To check the
extent to which the objectives set out in the PID have
To confirm the
Customer's acceptance of the specialist products
To confirm that
product maintenance arrangements are in place
recommendations for follow-on actions
Plan a Post
Project Review if relevant
personnel that the project has closed